Contract Management with JobRouter©
Why contract management? An optimally defined contract management process supports the whole client lifecycle, covering all steps including, editing or requiring contract data. It combines information and sources, streamlines intermediate steps, and assigns templates and attachments to all persons involved. Processes are connected to it, which in turn include the management of suppliers, vendors, partners, clients and employees. So contract management is not only about contracts, but affects all interfaces related to it. And finally, the smooth information exchange within the automatized, digital management process helps to grow companies’ efficiency tangibly and on the long-term.
Once the contracts are created, signed and stored, the contract management process supports transparency. Because contracts have often an end date, at which they can be terminated, renewed or modified – as long as compliance is given. Such deadlines often expire and in the best case nothing happens. In the worst case undesirable costs occur to the company.
The JobRouter© contract management process tracks and manages contractual terms, conditions, obligations and milestones over a specific or non-specific period of time. This helps maximizing contractual advantages and reduces risks.
Advantages of an automatized contract management:
- Reduced contract terms & risks
- Reduced loss of revenue & administration costs
- Increased user acceptance
- Larger contract flexibility
- More contract extensions
- Improved transparency, compliance, security & control
With the JobRouter© Soution Template Contract Management you are able to manage your contracts reliably and work always compliance-conform! In only 4 hours the template is installed, within another 4 hours it is configured and ready for use! Of course, additional adaptions are always possible.
The scanned data is recorded using the Contract Management process including all important meta-data. These include, for instance: Contract number, contract type, start date, duration, end of contract, deadlines, reminders, costs, etc.
Of course, additional documents can be attached to a contract. It does not matter whether it is a contract extension, an e-mail traffic or, for example, a zip file. All documents can be saved revision-proof in the corresponding JobArchive.
Three different authorizations can be assigned for each contract: Owner, responsible person, and viewer. Due to differentiated rights, they have different insights into the respective contracts.
Individual comments can be stored for each contract, marked with a time stamp and used as a kind of "memo".
Reminders by e-mail
JobRouter® informs you in good time by e-mail about all contracts for which automatic renewal is imminent. This allows you to keep track of current contracts and not miss any important deadlines.
All contracts and attachments can optionally be sent by form. This does not require a mail client; it is sent exclusively via JobRouter® on-board resources. JobRouter® also logs who received which documents at what time.
This process enables all users of the category "Owner" to create an existing notice of cancellation and send it to the contractual partner as a PDF file. This cancellation can also be attached to the contract as a PDF file.
Purchase process Template
You want to start right away? This process is available in the form of a complete solution, ready for implementation. We adapt the standard to your requirements and your company structure - easily and quickly.